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17-13 Preparation of non-residential rolls

Date: Wednesday 14th June 2017
Category: Council Circular

Circular Details

17-13 / 14 June 2017 / A547255

Previous Circular

16-19  Preparation of non-residential rolls

Who should read this

General Managers and staff dealing with council elections for the 46 councils with elections on 9 September 2017


Council Governance Team – 4428 4100 –

Action required

Information / Council to Implement

PDF version of Circular

17-13 Preparation of non-residential rolls


What’s new or changing

  • The Local Government Act 1993 (the Act) requires council general managers to prepare and confirm the rolls of non-resident owners, occupiers and ratepaying lessees of rateable land in the council’s area (the non-residential rolls).
  • The non-residential rolls are to include the names of the persons who:
    • have applied, at any time, for the inclusion of their name in any such roll; and
    • on the closing date (40 days prior to the election) are, in the opinion of the general manager, qualified for inclusion in that roll.


What this will mean for your council

  • The Act provides that all non-resident owners, occupiers and ratepaying lessees of rateable land in an area are eligible to vote in local government elections.
  • In preparing the non-residential rolls, the general manager must:
    • include the names of all persons who have previously applied for enrolment; and
    • check that those persons continue to be eligible to be enrolled.
  • Forty days prior to election day, councils’ general managers are required to finalise the non-residential rolls:
    • for councils administering their own elections, the general manager is to confirm the non-residential rolls; and
    • for elections administered by the Electoral Commissioner, the Commissioner is to confirm the roll after being certified by the general manager.


Key points

  • Councils need to ensure that everyone eligible to vote in the upcoming local government elections has the opportunity to do so.
  • Councils should include relevant information, including eligibility criteria and the process for making a claim for inclusion on the non-residential rolls on their websites.
  • Customer services staff must be made aware of this issue in order to assist any person wishing to make a claim for inclusion on the rolls.


Where to go for further information

  • For further information, contact the Office’s Council Governance Team on 4428 4100.


Tim Hurst

Acting Chief Executive

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